IMPORTANT NOTE: When you submit your draft, please update the information on your work at this time. Paper title and author information are subject to change in the time between abstract and draft document. [In order to have the program and publication correctly identify you and your work, it is important that this information be updated.]
Paper Formatting In an effort to assist the author in preparing and formatting the paper, these instructions present the specifications for formatting the elements of the paper. All papers must follow these guidelines. All artwork, tables, and graphs must be correctly inserted into the final paper.
Format • PDF only • Includes all elements of the paper in one document General • Title, author info, text headings: sans serif typeface (e.g., Helvetica, Arial, Geneva, University) • Text: 9 or 10 pt. Time Roman medium (or equivalent typeface), justified, with single line spacing • Text Format: 2 columns, 8.5 in. x 11 in.; each column = approx. 3.5 in. • Margins: .5 in. (top: to paper header, bottom: from copyright footer, sides) Paper Title • Uppercase • Units of measure or other specialty lowercase terms remain as such • 11 pt. boldface sans serif typeface • Centered on full width of page • Spacing: from paper number to title, 3 extra lines; from title to authors, 2 extra lines Authors • Author name = first name, middle initial, and last name • Name: 10 pt. boldface sans serif typeface, upper and lower case letters (title case), with 12 pt. leading, centered under the title • Affiliation: 10 pt. medium sans serif typeface, upper and lower case letters (title case), single line spacing, centered under the name • Spacing: 2 extra lines separate the first and subsequent authors; last author to abstract, 3 extra lines • Multiple authors: use discretion and available space to position Headings • 10 pt. boldface sans serif typeface • 1ST level: uppercase, flush left, on own line • 2ND level: title case, flush left, on own line • 3RD level; title case, indented, run in with text • Spacing: use spacing appropriately to define paper structure and reflect hierarchy of content Footnotes • Numbered consecutively using superscript numbers • Positioned flush left at the bottom of the column/page in which the first reference appears • Footnote text should be 8 pt. • Spacing: 1 extra line between text and the footnote Equations • Display equations should be set apart from the body of the text and centered. Use two or three line spaces to separate equations from text. • Numbered consecutively, using Arabic numerals enclosed in parentheses and positioned flush right along the final baseline of the equation. • No ellipses (dots) from the equation to the equation number, or any punctuation at the end of the equation itself. Graphics • Includes photographs, graphs, and/or line drawings • Numbered consecutively and captioned • Caption = 9 pt. boldface sans serif typeface, uppercase, centered below the graphic • Callouts within the graphic should be no smaller than 7 pt. • Spacing: use enough space to separate graphic from text and other elements • Positioning: within body of paper after first reference or at end of text portion of paper • Sizing: graphics should be sized for final publication • 3 9/16 in. - to fit width of one column • 7 1/2 in. - to fit across the top of the page (span two columns) • 9 x 7 1/2 in. (L x W) - to fit the entire page (top to bottom) • 6 1/2 in. x 81/2 in. (L x W) - across the entire page sideways (turned) Tables • Numbered consecutively and captioned • Caption = 9 pt. boldface sans serif typeface, uppercase, centered above the table • Callouts within the table should be no smaller than 7 pt • Positioning: within body of paper after first reference or at end of text portion of paper • Spacing: use enough space to separate table from text and other elements • Sizing: tables should be sized for final publication • 3 9/16 in. - to fit width of one column • 7 1/2 in. - to fit across the top of the page (span two columns) • 9 x 7 1/2 in. (L x W) - to fit the entire page (top to bottom) • 6 1/2 in. x 81/2 in. (L x W) - across the entire page sideways (turned)